Arts & Culture

TIP SHEET: Grants Management Best Practices: Improving Results through Enhanced Collaboration

Blackbaud's Arts & Culture All Access Pass | Resources for Zoos, Aquariums, Museums, Gardens, Science and Performing Arts Centers | General Admission, Reserved Seating and Foundations

Issue link: https://arts.blackbaud.com/i/752730

Contents of this Issue

Navigation

Page 0 of 1

1 © 2013, MicroEdge, LLC. All rights reserved. 31020340 A grantmaking organization is a dynamic entity; you work with staff, applicants, grantees and other stakeholders in various locations. Routinely, you need information from them. They need information from you. You need to collaborate effectively to move grants through the cycle efficiently. But are you spending too much time tracking down information for them? Does it feel like pulling teeth trying to get information from them? Here are a few steps you can take to streamline your processes and improve collaboration within your organization and with your applicants and grantees: Streamlining Your Giving MicroEdge It's not just a job. It's a calling. Make data accuracy and efficient communications top priorities The heart and soul of a streamlined and highly collaborative grantmaking process is the data that you use to drive it. So take every step possible to ensure your data is always up-to-date and clean. If you're using an online grants management system this becomes infinitely easier, because everyone is working with the same data at the same time, and when someone updates it, it's updated in real time. Internal and external communications can be done quickly within the system. And with remote access, your program staff, executives and board members can pull the information they need on their own, without having to burden grants managers to do it for them. Through Enhanced Collaboration A MICROEDGE EDUCATIONAL ARTICLE Best practices for increasing collaboration with staff, stakeholders, applicants and grantees Provide guidance to your grant applicants Your grant application process may seem like second nature to you, but to a new applicant it might seem confusing or unintuitive. How can you make life easier for them? Start by using language and fields within your applications that are easy to understand. Make certain data fields required; and do not require applicants to fill in those fields that are less important. Then, lead them through the application process. Create instructional videos or documents and post them to your website. Or make them publicly available in another way. Provide step- by-step guidance on what you need from them and when you need it along the process. In this way you minimize confusion, reduce incomplete applications, and ultimately allow yourself to move more dynamically once you receive those applications. Coming together is a beginning, staying together is progress, and working together is success. — Henry Ford

Articles in this issue

view archives of Arts & Culture - TIP SHEET: Grants Management Best Practices: Improving Results through Enhanced Collaboration